Office Associate III (Fluvanna)

Company: Virginia State Government
Location: Newport News
Posted on: January 15, 2020

Job Description:

Position InformationJob DescriptionThis position performs a broad variety of office and program support responsibilities that require applying some program knowledge and office and administrative practices, policies, and procedures to perform specific office support activities.Types or transcribes correspondence, memos, minutes, reports or originals from rough draft, clear copy, recordings, shorthand, or notes; Composes routine correspondence and memos; Proofreads written and numerical documents; Sets appointments for interviews or meetings; Records inventory, statistical or fiscal data in a variety of formats and compiles informational reports as needed; Handles or contributes to reports and other documents, including fiscal and personnel documents, of intermediate scope and impact; Provides information to customers regarding programs, policies and rules of the department; handles inquiries from others regarding services; Performs research in automated and paper systems; Sets up and organizes files; Purges records; Maintains filing systems; Troubleshoots minor computer problems sufficient to resolve or submit service requests; calls in trouble tickets; May provide guidance and training to other clerical staff and office volunteers;Prepares purchase orders and other internal documents; and processes items for payments and handles petty cash.Minimum QualificationsConsiderable knowledge of: office and administrative practices, policies and procedures as related to assigned program and office support activities; spelling, grammar and punctuation; office terminology, procedures, and equipment technology and office software programs; and mathematics to calculate percentages, formulas and averages to solve mathematical problems. Some knowledge of: elementary bookkeeping and accounting.Demonstrated ability to: organize information and develop/maintain records in various formats; communicate effectively both orally and in writing; follow written and oral instructions; multi-task; establish and maintain effective working relationships with coworkers, customers, other public and private agencies, and the public sometimes under stressful situations; collect and disseminate information; make computations with speed and accuracy; file alphabetically or numerically; proofread; type from clear copy or draft; make minor decisions in accordance to regulations and established practices; advise and interpret policies and procedures in researching and resolving inquiries, requests and complaints; and act as a leader to other clerical staff.Preferred QualificationsHigh school diploma supplemented with related clerical or administrative experience in social services or related field OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.Significant customer service experience in an office environment.Working knowledge of Social Services programs.Special RequirementsApplicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen.The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.All offers of employment are contingent upon satisfactory results of the required checks and screenings.Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.Special Instructions to ApplicantsApplications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed or hand delivered applications will not be accepted.This website will provide a confirmation receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information within the application.Please refer to your RMS account for the status of your application and this position.Contact InformationNameAnn MayPhone434-842-8221Address8880 N. James Madison Hwy.P. O. Box 98Fork Union, VA 23055Working Title: Office Associate III (Fluvanna)Role Title: Local-ClassifiedJob Open Date: 01/10/2020Job Close Date: 01/24/2020Open Until Filled: NoIs this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: NoHiring Range: $22,535 (Commensurate with experience)Agency: Dept of Social Services - Local (765-01)Agency Website: https://virginiajobs.peopleadmin.com/postings/searchLocation: Fluvanna - 065Position Number: 00016Job Posting Number: 1061875Type of Recruitment: General Public - GDoes this position have telework options?: NoBilingual/Multilingual Skill Requirement/Preference: NoJob Type: Full-Time (Salaried)Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1Pay Band: UG

Keywords: Virginia State Government, Newport News , Office Associate III (Fluvanna), Administration, Clerical , Newport News, Virginia