Associate Administrative Assistant- Operations

Company: PepsiCo
Location: Newport News
Posted on: January 15, 2020

Job Description:

Auto req ID: 200056BR
Job Description
General Duties Include:

• Provide administrative support for Operations Team Manufacturing Warehouse.
• Collecting data from internal/external contacts, formatting the information into spreadsheets, and coordinating monthly reports within tight time frames.
• Organization of meetings and appreciation events for employees
• Work with complex and confidential documents or reports
• Payroll Administration & data integrity audits for location hourly employee
• Support New Hire prehire steps & contingency support, on-boarding and orientation tasks
• Accounts Payable/ Receivables & related reconciliation actions via APS /Purchasing Cards
• Creating PowerPoint presentations and project planning support for Plant Manager and Staff
• Composing multiple document types related to company communication programs
• Issuing New Employee equipment, badges, uniforms and other company assets
• General office functions, such as telephone coverage, faxing, filing and distribution of mail
• Proven ability to work in a team environment and independently
• Actively be involved in employee resource groups & committees
  Specific Skills Required:
  
  Outstanding organizational skills (time management and follow up)
  Advanced written and verbal communication skills
  • Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
  • Have an upbeat and positive attitude align with a friendly disposition
  • Be comfortable working within a fast paced and highly entrepreneurial organization
  • Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and/or team members
  • Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice
    Qualifications/Requirements
    
    • 3-5 years of payroll & administrative experience in a related industrial workplace
    • Excellent computer skills required- Word, PowerPoint, Excel, Outlook
    • HS Diploma Required, Associates Degree Preferred
    • Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism
      Relocation Eligible: Not Eligible for Relocation
      Job Type: Regular
      
      All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
      
      PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity
      
      Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901 - 4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.
      
      If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy
      
      Please view our Pay Transparency Statement

Keywords: PepsiCo, Newport News , Associate Administrative Assistant- Operations, Administration, Clerical , Newport News, Virginia