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Administrative Assistant

Company: OPTECH
Location: Williamsburg
Posted on: November 18, 2021

Job Description:

We are seeking an administrative assistant/receptionist to manage our front desk and perform a variety of administrative tasks. Responsibilities: -Answer calls and doors. Respond, take messages, filter/screen and route calls. -Respond to emails, messages from website and voicemails -Personal/Executive assistant tasks as needed -Copy, file, scan, archive and organize documents -Manage accounts, agreements, activations/deactivations-Send purchase orders to vendors-Reconcile invoices with purchase orders-Contact clients with past due invoices -Prepare documents as needed -Assist with planning team outings/team builder events
-Perform other tasks as assigned
We will provide training on our procedures and software systems. Qualifications: -Professional attitude and appearance -Solid written and verbal communication skills -Ability to be resourceful and proactive when issues arise -Work well under pressure. Some responsibilities may be time-sensitive and under tight deadlines. -Effectively communicate, work and get along with all levels of employees -Multitasking and time-management skills, with the ability to prioritize tasks -Extremely organized with high attention to detail -Ability to do work that is very detail-oriented -Competent typing skills and proficiency in Microsoft Office Suite (Word/Excel/Outlook/Teams)
-Ability to learn and continue to evolve with the position/industry Full time with excellent benefits.
Hours may be flexible. Open for discussion.

Keywords: OPTECH, Newport News , Administrative Assistant, Administration, Clerical , Williamsburg, Virginia

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