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Business Office Assistant

Company: LifeSpire of Virginia
Location: Newport News
Posted on: November 18, 2021

Job Description:

The Chesapeake is in need of a motivated, cheerful, and professional Business Office Assistant.The Business Office Assistant is a key employee of the operation of the Chesapeake. The Business Office Assistant shall strive to represent the Business Office in a positive manner, exuding characteristics and traits that are representative of a faith-based, non-profit organization. The Business Office Assistant shall demonstrate loyalty and support to those served with a positive attitude. The Business Office Assistant is encouraged to share ideas that can lend support to the mission of The Chesapeake.Essential Duties and Responsibilities:

  • Overseeing clerical tasks, such as sorting and sending mail
  • Keeping an inventory of office supplies and ordering new materials as needed
  • Maintaining files
  • Multi-task capable
  • Answering phone calls and taking detailed messages for the Executive Director
  • Taking and delivering messages
  • Ensuring the office runs smoothly
  • Scheduling meetings and sending meeting invites to attendees
  • Ability to perform Accounts Payable functions and basic accounting functions
  • Process Accounts Payables
  • Handle facility petty cash drawer
  • Monitor and manage Executive Director's calendar assisting with changes, conflicts and meeting locations/arrangements
  • Coordinate Manager on Duty programMinimum Qualifications:
    • High School Diploma or GED required
    • AAS Business or Accounting preferred
    • 2 years of related experience
    • Demonstrated skill with adding machine and other office equipment
    • Advanced level of PC skills
    • Knowledge of and experience with electronic accounting systems
    • Ability to provide business office and accounting services in a long-term care
    • Organizational, managerial, and social skills
    • Ability to establish good rapport with senior adults
    • Previous experience in gerontological care preferred
    • Ability to effectively communicate with residents, families, supervisors, and employeesJobs at The ChesapeakeWhats the difference between a job and a meaningful, rewarding career? Youll know from day one at The Chesapeake Senior Living Community in Newport News. Our exceptional community provides all the quality, comfort and superior hospitality our residents expect and deserve. Whats more, we offer Total Reward Benefits like career development, training and financial incentives all within a diverse and fun work environment. Full-time employee benefits include:
      • Paid time off
      • Health, dental, life insurance and long-term disability
      • Employee Assistance Program
      • 403b retirement plan
      • Shift differential pay for clinical staff
      • All staff members have use of our pool and exercise room facilities

Keywords: LifeSpire of Virginia, Newport News , Business Office Assistant, Administration, Clerical , Newport News, Virginia

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