00392 - Academic Budget And Operations Specialist
Company: DHRM
Location: Norfolk
Posted on: April 2, 2026
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Job Description:
Title: 00392 - Academic Budget And Operations Specialist State
Role Title: General Administration Supervisor II / Coordinator II
Hiring Range: $54,418 - $81, 000 Pay Band: 5 Agency: Norfolk State
University Location: Norfolk State University Agency Website:
www.nsu.edu Recruitment Type: General Public - G Job Duties
UNIVERSITY/INSTITUTION OVERVIEW: The Office of the Provost at
Norfolk State University invites applications for the position of
Academic Budget and Operations Specialist (ABOS). Norfolk State
University is a comprehensive urban public, doctoral granting
institution committed to transforming students’ lives through
exemplary teaching, research and service. The University is a top
ranked Historically Black College and University (HBCU) with
nationally recognized STEM programs and enrolls 6,000 students in
over thirty undergraduate and nineteen on-line & in-person graduate
programs. The university has a growing research profile and garners
over $20M in annual grant expenditures. JOB DUTIES: This is a key
position in Academic Affairs with responsibilities over budget
maintenance and analysis, developing and maintaining employment
records (e.g., hiring, contracts, rank, tenure, overloads,
credentials, separations, vacancies, etc.), and review and
submission of budget and spending requests. The ABOS works closely
with the other university offices like Budget, Sponsored Programs,
Human Resources, and Title III related to all faculty and staff
hiring, payroll, and ensures timely processing, including inputs in
to Colleague system. The ABOA inputs and approves requisitions,
coordinates contracting for consultants, temporary employees and
manages the day-to-day activities which serves as online approver
of timesheets, and aids with staff training. The ABOS is
instrumental in the budget and planning process and performs the
following functions: Develops organizational budget with managers;
monitors spending and keeps the organization within its set budget.
Consolidates the organizational budget for review and provides data
to defend budget recommendations with data and evidence-based
analyses and vet funding requests for merit and authenticity.
Oversees the Office of the Provost’s spending to ensure funds are
allocated appropriately and used according to plan. Maintains
records and creates reports and proposals while working to analyze
data and recommends funding for various programs and estimates
future financial needs. Assists Provost/Vice Provost with all
salary adjustments for faculty conversions. Reviewing faculty
credentials and workloads for compliance with university policies
and accreditation. Serving as a resource person to units in
Academic Affairs on office practices and procedures; and maintains
the provost’s daily signature folder. The ABOA will type
correspondence, forms, and reports as requested, and perform other
duties as assigned. REQUIRED SKILLS: Skills in performing budgetary
and financial analysis. Reviewing and processing financial
documents reconciling financial data. Strong interpersonal, oral,
and written communication skills Minimum Qualifications Three (3)
years of budget experience. Proficient in Microsoft Office Suite
and financial system(s) such as Colleague. Demonstration of
discretion and confidentiality in handling both daily work and
sensitive issues and information. Demonstrated proficiency in
managing multiple projects in a fast-paced office environment.
Excellent organizational skills and experience in record keeping
and file management. Additional Considerations Five (5) years of
budget experience. Bachelor’s degree from an accredited
institution, or equivalent combination of education and training
that provides the requisite knowledge, skill, and abilities.
Knowledge of the Colleague System. Experience working in higher
education, particularly at an HBCU or similar mission-driven
institution. Special Instructions You will be provided a
confirmation of receipt when your application and/or résumé is
submitted successfully. Please refer to “Your Application” in your
account to check the status of your application for this position.
Only complete applications will be reviewed. Completed applications
must include a cover letter and a resume. Application and/or résumé
for this position must be submitted electronically by 11:59 p.m. on
the closing date through the Commonwealth of Virginia's Job
Board/Recruitment Management System (RMS). Mailed, emailed, faxed,
or hand delivered applications and/or résumés will not be accepted.
Applicants who possess an Interagency Placement Screening Form
(Yellow Form) or a Preferential Hiring Form (Blue Form) as issued
under the Department of Human Resources Management (DHRM) Policy
1.30 Layoff (Commonwealth of Virginia Employees Only), must attach
these forms when submitting their state application and/or résumé.
The decision to interview an applicant is based solely on the
information received for this position from either the electronic
application and/or resumé. RMS provides a confirmation of receipt
when your application and/or résumé is submitted successfully.
Please refer to “Your Application” in your RMS account to check the
status of your application for this position. Norfolk State
University conducts background checks on all candidates identified
as a finalist for employment consideration. The type of background
check(s) performed are dependent upon the type of position for
which you have been identified as a finalist and may include:
criminal history, including sexual offender registry checks,
reference checks, degree validation, DMV (driving) records, license
verification, and credit report reviews. The results of background
checks are made available to university employing officials. As a
finalist, you will be required to sign an Authorization to Release
form. Norfolk State University utilizes Form I-9 and E-verify in
the verification of eligibility for employment. Applicants must be
authorized to work in the U.S. without employer sponsorship. EEO
Statement NSU is committed to providing equal employment
opportunities for all persons and applicants, without regard to
age, color, disability, gender, national origin, political
affiliation, genetic information, religion, sexual orientation, sex
(including pregnancy) or veteran status. NSU encourages and invites
minorities, women, individuals with disabilities and veterans to
apply. Contact Information Name: Norfolk State University Phone:
757-823-8160 Email: Emailed material not accepted In support of the
Commonwealth’s commitment to inclusion, we are encouraging
individuals with disabilities to apply through the Commonwealth
Alternative Hiring Process. To be considered for this opportunity,
applicants will need to provide their AHP Letter (formerly COD)
provided by the Department for Aging & Rehabilitative Services
(DARS), or the Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans are encouraged to answer Veteran status
questions and submit their disability documentation, if applicable,
to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can
be found at AHP Letter or by calling DARS at 800-552-5019. Note :
Applicants who received a Certificate of Disability from DARS or
DBVI dated between April 1, 2022- February 29, 2024, can still use
that COD as applicable documentation for the Alternative Hiring
Process.
Keywords: DHRM, Newport News , 00392 - Academic Budget And Operations Specialist, Administration, Clerical , Norfolk, Virginia
