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Human Resources Assistant

Company: C & F Enterprises Inc
Location: Newport News
Posted on: April 9, 2021

Job Description:

Job purposeThe Human Resources Assistant position is responsible for the administrative support of the daily human resources operations. Works closely with the HR Generalist and Vice President of Human Resources and contributes to companywide HR projects and initiatives; Maintains strong relationships with internal customers and external HR partners.Duties and responsibilities

  • Assists Vice President of Human Resources with administrative daily tasks and projects
  • Assists in the onboarding process including applications, prepares job postings, schedules interviews, initial screening of candidates, new hire documents, create personnel folders, completes I-9 forms, pre-employment screening, and background checks
  • Maintains company photo badges
  • Manages employee changes (new hires, job changes, transfers, manager changes, terminations, etc.) in company HRIS. Maintain data integrity of HRIS and participate in all system integration, upgrades and enhancements.
  • Assists with new hire orientation and initial HRIS new hire training
  • Assists with record retention files per company guidelines and government compliance regulations
  • Assists in maintaining job descriptions and interview guides - accurate and up to date, particularly during periods of change
  • Liaison with Payroll department to provide accurate information for bi-weekly payroll processing Oversees and provides the primary support for timecard maintenance
  • Works with Payroll Department to handle employee transactions, answer questions and complete employee verifications
  • Initiates and communicate all new hire and terminations to IT and Payroll
  • Maintains accurate organizational chart
  • Maintains Birthday and milestone Anniversary Reports
  • Maintains and updates Employee Communication Boards, including company portal site
  • Assists with tracking for FMLA, leaves of absence and attendance
  • Assists in ACA compliance and administrative reporting tasks
  • Assists in the administration of benefits programs such as life, health, dental and disability insurances, vacation, leave of absence, and employee assistance program
  • Assists in benefit vendor bill reconciliations
  • Assists Vice President of Human Resources with performance review program to ensure effectiveness and compliance with company policies
  • Assists Vice President of Human Resources with administrative responsibilities and special projects, including report preparation/generation
  • Assists during HR training events and tracks participant attendance
  • Makes photocopies; mails, scans and emails documents; and performs other clerical functions
  • Maintains a focus for self and team on continuous learning that will enhance skill sets and growth opportunities
  • Demonstrates a commitment to C&F Enterprises, Inc. core values
  • The position responsibilities outlined above are in no way to be construed as all encompassing
  • Other duties, responsibilities, and qualifications may be required and/or assigned as necessarySkills
    • Strong oral and written communication skills
    • Strong interpersonal and organizational skills
    • Ability to handle multiple priorities
    • Strong attention to detail
    • Ability to take initiative and work independently
    • Ability to perform under deadline pressure
    • Proficient in Microsoft Suite-Outlook, Word, Excel and PowerPoint requiredCompetencies
      • Positive Energy Level
      • Customer Relationships
      • Team Player
      • Proactive
      • Flexible
      • IndependenceQualifications
        • High School diploma or equivalent plus 2 years of HR support experience
        • Entry-level working knowledge in federal and state employment law, recruitment, benefits, leaves of absences, and payroll law
        • Ability to maintain a high level of confidentialityPhysical requirements
          • Sitting, Standing, Walking
          • Lifting, raising or lowering an object from one level to another (includes upward pulling)
          • Carrying, pushing or pulling office items up to 10 lbs.
          • Prolonged use of computer involved; use of hands and finger coordination; Specific vision abilities required by this job include close vision, distance vision. Color vision, depth perception, and ability to adjust focus.The successful candidate must be able to pass a pre-employment background check and drug screening.

Keywords: C & F Enterprises Inc, Newport News , Human Resources Assistant, Human Resources , Newport News, Virginia

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