Payroll Specialist
Company: Newport News Public Schools
Location: Newport News
Posted on: September 16, 2023
Job Description:
Classified - Position - Other, please specify
Job Number 3700232767
Start Date
Open Date 09/11/2023
Closing Date 09/19/2023
Job Summary
This position performs a variety of complex, manual and systematic,
computations as it relates to proper calculation of wages,
overtime, supplemental pay, and voluntary and involuntary
deductions. Researches, resolves and communicates payroll issues
accurately and efficiently both orally and written. Maintains time
and attendance, direct deposit and tax related records. This
position provides payroll proof processing support to the Payroll
Systems Analyst to ensure accurate and timely payroll processing.
Understanding the Newport News Policy and Procedures in place,
including pay and benefits to ensure proper payment. Provides
support to decentralized payroll processors and reporters.
Reconciles and requests remittances for vendor payments associated
with payroll withholding.
Essential Duties
- Performs a variety of complex, manual and systematic,
computations as it relates to proper calculation of wages,
overtime, supplemental pay, and voluntary and involuntary
deductions.
- Provides excellent customer service by answering the phone or
email in a timely and professional manner.
- Researches, resolves and communicates payroll issues accurately
and efficiently both orally and written.
- Reconciles and requests remittances for vendor payments
associated with payroll withholding.
- Provides payroll proof processing support to the Payroll
Systems Analyst to ensure accurate and timely payroll
processing.
- Reviews and understands the policies in place for processing
employment data, including pay and benefits.
- Regularly performs leave accruals data review and maintenance,
to include leave history correction as warranted. Coordinates the
transfer of sick leave balance information per school board
policy.
- Reconciles and enters into the appropriate payroll, the
year-end sick and vacation leave payout information.
- Performs complex prorate calculations to ensure accurate
payment of wages for employees who are newly hired, terminating or
on leave with or without pay.
- Maintains and distributes employee schedule work day calendars
used for payroll process planning and salary prorate
calculation.
- Performs the collection, review, and processing of time cards,
electronic time and attendance reporting, and other related payroll
documentation. Identify and resolve errors and discrepancies to
assure employees are paid in an accurate and timely manner. Gives
support to decentralized payroll time and attendance
processors.
- Facilitates processing cash receipts provided by various
organizations to NNPS as the pay agent, by ensuring proper general
ledger account coding and ensuring the amount received is
sufficient to cover wages and taxes based on time sheet information
provided.
(These are intended only as illustrations of the various types of
work performed. The omission of specific duties does not exclude
them from the position if the work is similar, related, or a
logical assignment to the position.)
Minimum Qualifications (Knowledge, Skills and/or Abilities
Required)
- Completion of standard high school, supplemented by courses in
bookkeeping and accounting.
- Must possess knowledge of Windows operating system, Microsoft
Office, and personal computer software.
- Some knowledge of school system business practices and
procedures preferred.
- General knowledge of payroll tax withholding laws and programs,
legal requirements for court ordered deductions, including but not
limited to child support, garnishments, and bankruptcy, standard
office procedures, practices and equipment is beneficial.
- Must possess the ability to maintain complex financial records
and prepare records and statements, make mathematical computations
quickly and accurately, and post accounts with speed and
accuracy.
- Must be able to demonstrate excellent oral and written
communication skills.
For a complete job description visit
http://sbo.nn.k12.va.us/hr/jobs/descriptions/Payroll_Spec.pdf
Duty Days 245
Months 12
Hours 8
Salary Rate Range Paid in accordance with grade 27
Special Considerations
Commensurate with education, training, and experience.
Job Attachment View Attachment
Keywords: Newport News Public Schools, Newport News , Payroll Specialist, Human Resources , Newport News, Virginia
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