Compiles and maintains records of business transactions and
office activities the Commercial Sales & Leasing division. Has the
ability to perform multiple duties, such as being able to handle
confidential materials, correspondence, memos, reports, and
presentations. Arranging complex agendas, travel arrangements,
maintaining department filing system, preparing for meetings, and
presentations are all part of the job description. Proficient in
Microsoft Outlook, Word and Excel, excellent grammar and editing
skills, and should also be able to work independently and as part
of a team. This position is responsible for a full range of
administrative responsibilities and must be able to handle an array
of duties simultaneously.
Essential Duties and Responsibilities include
the following. Special duties include but are not limited to:
Independently schedules appointments. Maintains department
Manages expiration dates of listings, leases.
Tracks critical dates of contracts.
Maintains database of tenants, prospects, and brokers on
Constant Contact. Sends out routine email blasts marketing
Screens incoming calls and responds independently when
Arranges marketing programs, events, or conferences by arranging
for facilities and caterer, issuing information or invitations,
coordinating speakers, and controlling event budget.
Composes and prepares confidential correspondence, reports, and
other complex documents.
Creates and maintains database and spreadsheet files.
Copies data and compiles records and reports.
Prepares, issues, and sends out receipts, bills, policies,
invoices, statements, and checks.
Operates all office machinery such as computer, calculator,
copying machine, fax, etc.
Opens and routes incoming mail, answers correspondence, and
prepares outgoing mail.
Creates and updates marketing materials, including but not be
limited to taking property photographs, scanning building and space
Maintains online listings on commercial listing service and
Prepares press releases, blogs and reports for media and social
Performs other duties as assigned.
Competencies: To perform the job successfully, an individual
should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information.
Collects and researches data. Uses intuition and experience to
complement data. Designs workflows and procedures.
Problem Solving - Identifies and resolves problems in a timely
manner. Gathers and analyzes information skillfully. Develops
alternative solutions. Works well in group problem solving
situations. Uses reason even when dealing with emotional
Oral Communication - Participates in meetings. Possesses
excellent oral communication skills.
Written Communication - Writes clearly and informatively. Edits
work for spelling and grammar. Varies writing style to meet needs.
Presents numerical data effectively. Able to read and interpret
Ethics - Works with integrity and ethically.
Organizational Support - Follows Drucker + Falk, policies, and
procedures; Completes administrative tasks correctly and on time;
Supports Drucker + Falk, organizations goals and values.
Planning/Organizing - Prioritizes and plans work activities.
Uses time efficiently. Plans for additional resources. Sets goals
and objectives and works diligently to achieve them. Organizes or
schedules other people and their tasks.
Professionalism - Reacts well under pressure. Treats others with
respect and consideration regardless of their status or position.
Accepts responsibility for own actions. Follows through on
Adaptability - Adapts to changes in the work environment.
Manages competing demands. Changes approach or method to best fit
the situation. Able to deal with frequent change, delays, or
Attendance/Punctuality - Is consistently at work and on time.
Ensures work responsibilities are covered when absent. Arrives at
meetings and appointments on time.
Dependability - Follows instructions, responds to management
direction. Takes responsibility for own actions. Keeps commitments.
Completes tasks on time or notifies appropriate person with an
Qualifications To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Excellent phone etiquette.
Excellent verbal communication skills.
Able to work with minimum supervision.
Knowledge of MS Office Suite (Word, Excel, Outlook, Access,
Ability to multi-task
Education and/or Experience
Bachelor's degree (B. A.) from a four-year college or university
preferred; or at least three years related experience and/or
training; or equivalent combination of education and
Ability to read, analyze, and interpret general business
periodicals, professional journals, technical procedures, or
governmental regulations. Write reports, business correspondence,
and procedure manuals. Effectively present information and respond
to questions from groups of managers, clients, customers, and the
Calculate figures and amounts such as discounts, interest,
commissions, proportions, and percentages.
Solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
CompetitiveBenefits to include Health, Dental,
Life, 401K, Employees Assistance Program, Long Term Disability,
Vacation and Sick Leave.
Please send resumes with salary requirements
EOE/Drug Free Workplace