BDC Assistant

Company: Drucker + Falk
Location: Newport News
Posted on: June 9, 2021

Job Description:

Compiles and maintains records of business transactions and office activities the Commercial Sales & Leasing division. Has the ability to perform multiple duties, such as being able to handle confidential materials, correspondence, memos, reports, and presentations. Arranging complex agendas, travel arrangements, maintaining department filing system, preparing for meetings, and presentations are all part of the job description. Proficient in Microsoft Outlook, Word and Excel, excellent grammar and editing skills, and should also be able to work independently and as part of a team. This position is responsible for a full range of administrative responsibilities and must be able to handle an array of duties simultaneously.

Essential Duties and Responsibilities include the following. Special duties include but are not limited to:

Independently schedules appointments. Maintains department files.

Manages expiration dates of listings, leases.

Tracks critical dates of contracts.

Maintains database of tenants, prospects, and brokers on Constant Contact. Sends out routine email blasts marketing listings.

Screens incoming calls and responds independently when possible.

Arranges marketing programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

Composes and prepares confidential correspondence, reports, and other complex documents.

Creates and maintains database and spreadsheet files.

Copies data and compiles records and reports.

Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.

Operates all office machinery such as computer, calculator, copying machine, fax, etc.

Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.

Calculates commissions.

Creates and updates marketing materials, including but not be limited to taking property photographs, scanning building and space plans.

Maintains online listings on commercial listing service and company website.

Prepares press releases, blogs and reports for media and social media.

Performs other duties as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information. Collects and researches data. Uses intuition and experience to complement data. Designs workflows and procedures.

Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions. Works well in group problem solving situations. Uses reason even when dealing with emotional topics.

Oral Communication - Participates in meetings. Possesses excellent oral communication skills.

Written Communication - Writes clearly and informatively. Edits work for spelling and grammar. Varies writing style to meet needs. Presents numerical data effectively. Able to read and interpret written information.

Ethics - Works with integrity and ethically.

Organizational Support - Follows Drucker + Falk, policies, and procedures; Completes administrative tasks correctly and on time; Supports Drucker + Falk, organizations goals and values.

Planning/Organizing - Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Sets goals and objectives and works diligently to achieve them. Organizes or schedules other people and their tasks.

Professionalism - Reacts well under pressure. Treats others with respect and consideration regardless of their status or position. Accepts responsibility for own actions. Follows through on commitments.

Adaptability - Adapts to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time. Ensures work responsibilities are covered when absent. Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction. Takes responsibility for own actions. Keeps commitments. Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent phone etiquette.

Excellent verbal communication skills.

Able to work with minimum supervision.

Knowledge of MS Office Suite (Word, Excel, Outlook, Access, Publisher)

Ability to multi-task

Professional appearance

Highly organized

Problem solver

Education and/or Experience

Bachelor's degree (B. A.) from a four-year college or university preferred; or at least three years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence, and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability

Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CompetitiveBenefits to include Health, Dental, Life, 401K, Employees Assistance Program, Long Term Disability, Vacation and Sick Leave.

Please send resumes with salary requirements

EOE/Drug Free Workplace

Keywords: Drucker + Falk, Newport News , BDC Assistant, Other , Newport News, Virginia