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Administrative Assistant

Company: Air Combat Command
Location: Fort Eustis
Posted on: June 9, 2021

Job Description:

SummaryAbout the position:This position will be assigned to the Force Support Division at Fort Eustis. This position is a Regular Full Time Position which is guaranteed 35 hours per week and can work 35-40 hours per week. This position may be subject to holidays, nights, weekends and on-call work. This position comes with Benefits and Compensation.Learn more about this agency ResponsibilitiesWorks closely with the Director and key staff while providing support and assistance. Will perform a variety of clerical and administrative functions in support of the organization. Typical clerical and procedural duties of positions in this series include: receives and screens incoming telephone calls; Greets and fosters positive interactions with internal and external customers Answers routine inquiries or refers to appropriate staff members provides receptionist services such as typing, mail preparation, copying, distribution, and other duties as assigned reserving rooms for meetings; reviews, directs, controls and coordinates all incoming/outgoing correspondence, reports, etc., for format, grammar, punctuation, staffing, editing and compliance with applicable policies and procedures. designing and organizing filing systems; files material and maintaining office filing systems; serve as Chief of Records (COR)/ back up Chief of Records for Force Support. organizing the flow of clerical processes in the division, office and in subordinate offices. planning and arranging the maintenance and preparation of information needed for budget reports; writing simple or repetitive, non-technical correspondence such as letters of acknowledgment in accordance with a given format; composing complex, but non-technical correspondence; locating and assembling information for various reports, briefings, conferences, etc.; following up with staff members to ensure that various commitments/tasker's/suspense's are met;Other duties include: making/assisting members of organization with travel arrangements in Defense Travel System (DTS); requisitioning office supplies, repairs on office (telephone/computer) equipment, and printing services; keeping abreast of various procedural requirements, for example, procedures required to process travel vouchers; maintains time cards and records of leave and attendance (NAF/SETS); assists in administration of the MIC-T (Self Inspection) Program assists in administration of the Government Purchase Card (GPC) Program for organization assists in administration of the Government Travel Card (GTC) Program for organization assists in tracking completion of both Appropriated Funds/Non appropriated funds appraisals assists in administration/tracking of service order/work order/332's for all 633 FSS//Fort Eustis Facilities assists in implementation of FSS Awards program duties as assigned in DCPDS NAF/APF assists in implementation of the unit safety and HAZMAT/Environmental programs process awards and decorations for organizational personnel assists in administration/completion of ancillary training for organizational personnel assists in administration of the Emergency Management (EM) Program at Fort Eustis; performs duties as assigned at Emergency If interested in applying for this position you may preview the online application: Travel Required Not requiredSupervisory status No Promotion Potential None Job family (Series) 0303 Miscellaneous Clerk And Assistant Help Requirements Conditions of Employment This position requires the incumbent to complete a background investigation with favorable results. Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 05/24/2021Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring PreferenceIn order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.Qualifying Experience:Associate Degree highly desirable. The duties require a knowledge of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area. Must have work experience that demonstrates the ability to perform in such capacity. Positions that demonstrate a proficiency in Microsoft Windows, Word, Excel, and Power Point software. Experience must have provided the ability to perform research; select, arrange and compose material, and maintain organized files. Must be able to read, write, and speak English. Must be able to satisfactorily complete a National Agency Check with Inquiries (NACI).Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional informationIndividual must fully meet qualification/eligibility/background requirements for this positionMale applicants born after December 31, 1959 must be registered for Selective ServiceDirect deposit is requiredSatisfactorily complete an employment verification (E-Verify) checkA probationary period may be requiredPre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD)Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible. Read more How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. Your resume and supporting document will be evaluated against the qualifications of the position.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume. Read more Background checks and security clearanceSecurity clearance Not Required Drug test required No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Suitability/Fitness Help Required DocumentsRequired documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:ResumeYour resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:Cover LetterDD-214/ Statement of ServiceDiploma/ GEDDisability Letter (VA)LicenseOther (1)Other (2)PCS OrdersProfessional CertificationProof of Marriage StatusResumeSeparation Notice (RIF)SF-50/ Notification of Personnel ActionTranscriptAs described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. Help BenefitsReview our benefits

Keywords: Air Combat Command, Newport News , Administrative Assistant, Other , Fort Eustis, Virginia

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