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Accounts Payable Analyst

Company: Apex Systems
Location: Newport News
Posted on: June 12, 2021

Job Description:

Accounts Payable Analyst

Apex Systems is looking for a qualified individual to fill anopening for an immediate needfor an Accounts Payable Analyst. This is a REMOTE opportunity with one of our clients in Newport News, VA. Please see the job description below for details of the role. If you are interested in hearing more, send a copy of your resumeand best method of contacttoSavannah Kane at


In addition to the essential job functions described below, all associates will perform duties as requested by management within the scope of department/business objectives.

Ensure the accuracy of vendor data utilized for reporting and metrics that support business objectives

Identify and research vendor data issues that interfere with business performance and processes

Responsible for the maintenance of vendor records across various databases and systems within the FEI Accounts Payable framework

Delete, hide, and/or mark existing vendors as inactive in accordance with established guidelines

Set up payment terms for vendors and ensure the terms are applied consistently across business units

Assist in the preparation, issuance, and resolution of 1099 tax forms

Maintain knowledge of tax forms 1099-Misc, 1099-A, 1099-C, 1099-R, 1098, and 1098-C

Work as a liaison between FEI AP, FEI Tax, Vendors, and others on all 1099 reporting issues

Issue and track B-notices as required by the IRS

Review accuracy of AP postings to GL as needed to support 1099 processing

Maintain and keep current relevant spreadsheets and databases to support business initiatives

Collaborate regularly with other team members to maximize idea-sharing and operational excellence; facilitate cross-functional work within the group

Support fraud prevention by reviewing and analyzing payments for trends and anomalies.

Provide assistance with the monitoring of aged payables

Resolve vendor maintenance additions, changes and issues efficiently

Research and disposition any discrepancies by working with other business units

Complete work in adherence to applicable laws, regulations, policies and procedures

Provide assistance with all audit tasks

Coordinate the process and automation of various tasks and procedures in order to improve work flow and streamline processes

Develop task forces comprised of pertinent departments to develop time lines for completion of tasks

Work with the VFM AP Manager on various tasks as assigned

Participate in goal and objective settings

Participate in ongoing AP enhancement reviews and training

Professionally and efficiently address all accounts payable inquiries from vendors as per guidelines

Maintain and follow adopted internal controls

Provide support to all accounts payable teams as required


Must be able to register with the IRS as an authorized user of their E-services TIN matching web site and have filed federal taxes within the past two years

Requires one to two years minimum accounts payable processing experience

Experience with Microsoft SQL server application (preferred)

Multilingual (Spanish) preferred

Basic knowledge of payment terms(special terms a must)

Ability to quickly gather, analyze, and summarize data

Extensive PC Skills which should include knowledge of MS Office and Keyfile

Demonstrate reading comprehension and ability to follow directions

Exhibit literacy in drafting correspondence and other forms of written communication

Able to perform basic math functions

Proficient in Microsoft Office programs

Demonstrate knowledge in performance of basic- to intermediate-level commands in Microsoft Excel

Outstanding and professional written and oral communication skills

Willing to work in a productivity-driven environment with a high volume of workflow

Strong problem solver in a high-volume, time-sensitive environment

High level of organizational skills, a detail-oriented nature, and strong multi-tasker

Able to function independently and with minimal guidance

Ability to provide outstanding customer service

Reliable and professional

Ability to make decisions with discretion and sound judgment

Start Time:8:00 AM

Hours: 8:00am to 5:00pm

If interested in hearing more about this position, please submit your resume to

Keywords: Apex Systems, Newport News , Accounts Payable Analyst, Other , Newport News, Virginia

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