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Executive Assistant

Company: W.M. Jordan Company
Location: Newport News
Posted on: November 22, 2021

Job Description:

The Executive Assistant will be responsible for assisting the Senior Executive Assistant and executive leadership of the company with a myriad of tasks including calendar management, coordinating domestic and international travel, integrating multiple meeting schedules and commitments, and plan and facilitate off-site functions. This person must be able to maintain confidentiality, multi-task and prioritize, work independently, willing to handle some personal errands, be detailed oriented and forward thinking.
Highly desired:

  • Flexibility and confidentiality
  • Ability to prioritize work and to work under pressure; environment is extremely fast-paced
  • Exercises good judgment
  • Ability to deal with all aspects of the Company, including management, members of the board, and employees
  • Works on special projects, as required Duties:
    • Represents the executives by welcoming visitors
    • Preparing and reviewing correspondence
    • Assist in arranging company functions
    • Answering questions and meeting requests directed to the executives
    • Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate plane; booking other transportation; arranging lodging and meeting accommodations.
    • Maintains confidence and protects operations by keeping information confidential.
    • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
    • A successful candidate will possess professional credibility while building and maintaining effective working relationships at all levels of the organization.
    • Strong interpersonal skills, along with the ability to tactfully and effectively communicate at all levels, is a must.
    • The ability to work independently, using insight and critical thinking skills, is an important element for a successful partnership.
    • Effective decision making and trouble-shooting skills are essential.
    • Must be proficient with computer hardware and software, including, but not limited to Microsoft Office Programs (Word, Excel, PowerPoint, Outlook). Desired Education, Knowledge, Experience, Skills and Abilities:
      • 5 years related experience in like environment
      • Proficiency with Microsoft suite including Word, Outlook, Excel, Publisher and PowerPoint highly preferred.
      • Able to manage the varied tasks associated with multiple projects, prioritize, thrive in a fast-paced environment and meet deadlines
      • Excellent organizational, administrative and interpersonal skills
      • Ability to handle personal and confidential information
      • Strong verbal and written communication skills
      • Exceptional attention to detail and acumen
      • Ability to work independently and contribute in every aspect to a team environment
        We offer our full-time employees a competitive salary and a generous benefits package
        W.M. Jordan Company is an Equal Opportunity Employer

Keywords: W.M. Jordan Company, Newport News , Executive Assistant, Other , Newport News, Virginia

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