Purchasing Coordinator

Company: C & F Enterprises Inc
Location: Newport News
Posted on: August 6, 2022

Job Description:

Job DescriptionAt C&F Enterprises Inc. we strive to learn, improve, and serve everyday. From our customers to our employees, we have been a business partner of choice in our community for over 40 years. Representing many different brands, we are proud to offer home decor that can showcase your personal style in every room of your home. At C&F Enterprises Inc. We are looking for individuals who enjoy a team oriented environment, can demonstrate individual resourcefulness with an entrepreneurial spirit - the foundation of our success! We hope you will decide to join our family of dedicated employees.Duties and Responsibilities

• Experience and or knowledge of the purchasing process, vendor relations, lead times for raw materials, and inventory control preferred.
• Provide backup and administrative assistance to the purchasing department and the buyers.
• Responsible for ongoing communication with overseas agents, suppliers. Colleague via BBS, email, and WeChat, and or WhatsApp.Assist in collecting, verifying, and filing all necessary purchasing documentation, including executed contracts, purchase agreements, and performa invoices.
• Maintain vendor contact information, payment info and forwarding them to accounting dept to be entered into the system.
• Responsible for the accurate entry of purchase orders and sending to the appropriate suppliers and or agents.
• Process purchase orders, change orders and notices to proceed
• Review invoices and packing lists for accuracy, including verification of quantities, billing rates, taxes, and freight
• Coordinates: ordering, tracking and processing sales orders, key account orders, and projection orders.
• Verify accuracy of purchase orders. Resolve any and all discrepancies, make corrections and adjustments as needed
• Track and distribute initial and showroom samples with proper tagging.
• Maintain PO confirmation from suppliers and log in ERP system.
• Monitor and Communicate inbound shipment status updates to the Purchasing and Sales team.
• Assist with expedite and move out requests.
• Update ERP system with changes.
• Reconcile receipts with invoices for wire transfer payments.
• Process drop-ship receipts and sales order shipment transactions.
• Assist warehouse receivers and Buyers to resolve any receiving issues.
• Assist with Accounts Payable to resolve invoice issues.
• Maintain timely control of documents and data to assure accurate retention of records.
• Assist with Revising/updating features lists and projects vendor lists
• Assist with pricing and distributing design changes
• Ensure all plans are updated and in stock
• Reconcile all paperwork for vendors
• Create and maintain contract files
• Ensure office organization
• Observe all safety regulations; participate in safety training; report all unsafe conditions to the appropriate company personnel
• Demonstrates a commitment to C&F Enterprises, Inc. core values
• The position responsibilities outlined above are in no way to be construed as all-encompassing
• Other duties, responsibilities, and qualifications may be required and/or assigned as necessarySkills
  • Strong time-management, organizational, and attention to detail skills
  • Ability to work both independently and in a group setting
  • Competency with, and ability to learn new software systems quickly
  • Ability to complete multiple projects with overlapping deadlines
  • Strong understanding of developing and following brand standardsCompetencies
    • Positive energy level
    • Team player
    • Customer Service
    • Takes initiative
    • Independence and self-development
    • Desire to learn and growQualifications
      • Prior Experience in purchasing
      • Strong written and verbal communication skills
      • Excellent time management and organizational skills with a keen attention to detail
      • Process Driven
      • Strong administration and organizational skills
      • Ability to quickly learn new technology
      • Proficiency in Microsoft Office SuitePhysical requirements
        • Sitting, standing, walking
        • Prolonged use of computer involved; use of hands and finger coordination; Specific vision abilities required by this job include close vision, distance vision. Color vision, depth perception, and ability to adjust focus.The successful candidate must be able to pass a pre-employment background check and drug screening.

Keywords: C & F Enterprises Inc, Newport News , Purchasing Coordinator, Other , Newport News, Virginia